Spousal visa- original documents question

Old Sep 6th 2018, 6:30 pm
  #1  
Forum Regular
Thread Starter
 
Joined: May 2013
Location: Canada BC
Posts: 32
Homebound Brit is an unknown quantity at this point
Default Spousal visa- original documents question

Hello,

This forum has been so helpful to me the past year as I have been preparing to move with my British husband and two daughters from Canada to England. We have all of the documents to support our application, however some of them are not originals. Do we need to get the copies notarized?

Because my husband is the sole director of a company and is paid in dividends we are required to provide the following documents.
​​​​​​1) share certificates ( certified)
2) incorporation Certificate (certified)
3) Tax returns (copies)
4) Company Financial Statements (original)
5) Bank Statements (originals)
6) Letter from Accountant (done electronically, so copy)
7) T5 - The Canadian equivalent to dividend vouchers (copy)

We also have one electric bill in our cohab documents that is a copy.

Any advice is greatly appreciated.
Homebound Brit is offline  
Old Sep 7th 2018, 1:13 pm
  #2  
 
BritInParis's Avatar
 
Joined: Feb 2012
Location: Not in Paris
Posts: 17,632
BritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond repute
Default Re: Spousal visa- original documents question

Documents need to be original. Where are the originals for the documents you have copies for?
BritInParis is online now  
Old Sep 7th 2018, 3:30 pm
  #3  
Forum Regular
Thread Starter
 
Joined: May 2013
Location: Canada BC
Posts: 32
Homebound Brit is an unknown quantity at this point
Default Re: Spousal visa- original documents question

Originally Posted by BritInParis View Post
Documents need to be original. Where are the originals for the documents you have copies for?
Thanks for the reply BritInParis. In Canada taxes are filed and generated electronically, therefore we don't receive a hard copy (original) only emailed a copy. As we are increasingly paperless, our bills are also electronic which is why we don't have an original copy of the electric bill. I even called the electric company and asked them to send me an original bill and they sent a letter saying "here is the invoice you requested" but it's clearly a copy. We also don't have originals of our tenancy agreements, nor can we get them because our landlord shredded the original.

Which, if any, documents should we get notarized and would a notarized copy would suffice? The tax returns alone are 20+ pages each and at $35 per page it's going to add up very quickly. Would we need to get every page notarized?
Homebound Brit is offline  
Old Sep 8th 2018, 9:19 pm
  #4  
Just Joined
 
Joined: Sep 2018
Posts: 9
xxMeraxx is an unknown quantity at this point
Default Re: Spousal visa- original documents question

My bank statements I had printed off myself rather thn waiting for them to be posted out. I took them to the bank and got them stamped and it was fine and as for the letter from the accountant he emailed me it out but then I went to his office and asked him to sign in pen and they were both accepted
xxMeraxx is offline  
Old Sep 8th 2018, 11:24 pm
  #5  
Forum Regular
Thread Starter
 
Joined: May 2013
Location: Canada BC
Posts: 32
Homebound Brit is an unknown quantity at this point
Default Re: Spousal visa- original documents question

Originally Posted by xxMeraxx View Post
My bank statements I had printed off myself rather thn waiting for them to be posted out. I took them to the bank and got them stamped and it was fine and as for the letter from the accountant he emailed me it out but then I went to his office and asked him to sign in pen and they were both accepted
Our bank statements are all original so I'm good with that. It's the tax documents that I'm most concerned about. The letter from our accountant is electronically signed. He is now out of the country for 6 weeks and we are completing my application Friday so it will have to do. I'm just wondering if it would help to have it notarized. Along with the tax return etc. mentioned in my original post.
Homebound Brit is offline  
Old Sep 9th 2018, 2:48 pm
  #6  
 
BritInParis's Avatar
 
Joined: Feb 2012
Location: Not in Paris
Posts: 17,632
BritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond repute
Default Re: Spousal visa- original documents question

Notarisation by a third party is meaningless. What is useful is a copy being stamped and certified by the issuing organisation as true. If the print-offs of electronic copies are all that are available then you should use those. If you can't get the issuing organisation to certify them then I would ask them for a letter stating that it is not their policy to do so. If they won't do even that then you should write a covering letter to explain that what you have is all that is available and the efforts you made to obtain originals/certified copies.
BritInParis is online now  
Old Sep 9th 2018, 3:26 pm
  #7  
Forum Regular
Thread Starter
 
Joined: May 2013
Location: Canada BC
Posts: 32
Homebound Brit is an unknown quantity at this point
Default Re: Spousal visa- original documents question

Originally Posted by BritInParis View Post
Notarisation by a third party is meaningless. What is useful is a copy being stamped and certified by the issuing organisation as true. If the print-offs of electronic copies are all that are available then you should use those. If you can't get the issuing organisation to certify them then I would ask them for a letter stating that it is not their policy to do so. If they won't do even that then you should write a covering letter to explain that what you have is all that is available and the efforts you made to obtain originals/certified copies.
Got it. Thank you.
Homebound Brit is offline  
Old Sep 22nd 2018, 1:22 am
  #8  
Forum Regular
Thread Starter
 
Joined: May 2013
Location: Canada BC
Posts: 32
Homebound Brit is an unknown quantity at this point
Default Re: Spousal visa- original documents question

Ok, I'm supper stressed out. I submitted my application. At my biometrics appointment, I paid to keep my passport (because we have a holiday booked in November) and they took a copy of every page but I didn't have a chance to get it certified. Also, they didn't take my original birth certificate, my children's birth certificates, or any family passports. Basically anything that didn't fit in the scanner.

Is this cause for concern?
Homebound Brit is offline  
Old Sep 22nd 2018, 4:33 am
  #9  
 
BritInParis's Avatar
 
Joined: Feb 2012
Location: Not in Paris
Posts: 17,632
BritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond repute
Default Re: Spousal visa- original documents question

Originally Posted by tshazad View Post
Ok, I'm supper stressed out. I submitted my application. At my biometrics appointment, I paid to keep my passport (because we have a holiday booked in November) and they took a copy of every page but I didn't have a chance to get it certified. Also, they didn't take my original birth certificate, my children's birth certificates, or any family passports. Basically anything that didn't fit in the scanner.

Is this cause for concern?
If your daughters are British citizens then no. They should’ve taken at least a scan of your husband’s British passport though.
BritInParis is online now  
Old Sep 22nd 2018, 7:04 pm
  #10  
Forum Regular
Thread Starter
 
Joined: May 2013
Location: Canada BC
Posts: 32
Homebound Brit is an unknown quantity at this point
Default Re: Spousal visa- original documents question

Thank you BritInParis. Our Daughters are British Citizens and I did put a copy of my husbands passport in there.

One other question. Because our financial evidence is a bit complicated due to the fact that my husband is paid in dividends I had included a cover letter relating solely to financial requirement. And in this letter I listed all requirements with an explanation and tabbed each exhibit so that it was easy to follow. Obviously, I didn't realize that the VFS office would rearrange the documents and remove the tabs. My concern is that the ECO won't be able to follow the Canadian evidence as its presented now.

Should I send a scanned copy that is annotated sequentially as laid out in our cover letter?
Homebound Brit is offline  
Old Sep 25th 2018, 11:57 pm
  #11  
 
BritInParis's Avatar
 
Joined: Feb 2012
Location: Not in Paris
Posts: 17,632
BritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond repute
Default Re: Spousal visa- original documents question

Originally Posted by tshazad View Post
Thank you BritInParis. Our Daughters are British Citizens and I did put a copy of my husbands passport in there.

One other question. Because our financial evidence is a bit complicated due to the fact that my husband is paid in dividends I had included a cover letter relating solely to financial requirement. And in this letter I listed all requirements with an explanation and tabbed each exhibit so that it was easy to follow. Obviously, I didn't realize that the VFS office would rearrange the documents and remove the tabs. My concern is that the ECO won't be able to follow the Canadian evidence as its presented now.

Should I send a scanned copy that is annotated sequentially as laid out in our cover letter?
You can do but hopefully your ECO will be able to work it out.
BritInParis is online now  
Old Oct 22nd 2018, 1:41 am
  #12  
Forum Regular
Thread Starter
 
Joined: May 2013
Location: Canada BC
Posts: 32
Homebound Brit is an unknown quantity at this point
Default Approved??

I received this email... Does it mean I have been approved? If so, if I take my passport to VFS tomorrow how long until I have my visa / vignette? Hard not to be excited!!!

"Dear UK Visa Applicant,
We are pleased to inform you a decision has been made on your application. Please request you to submit your passport at the visa application center in Vancouver, Monday to Friday between 10:00 am to 2:00pm in order to complete the visa process.
Kindly note: The passport should be submitted to the Vancouver Visa Application Center within 28 days after the first email notification.

Best Regards,
VFS GLOBAL - UK Visa Application Team"
Homebound Brit is offline  
Old Oct 24th 2018, 11:46 am
  #13  
 
BritInParis's Avatar
 
Joined: Feb 2012
Location: Not in Paris
Posts: 17,632
BritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond reputeBritInParis has a reputation beyond repute
Default Re: Spousal visa- original documents question

Only one way to find out
BritInParis is online now  
Old Nov 18th 2018, 4:06 am
  #14  
mjf
Just Joined
 
Joined: Nov 2018
Posts: 1
mjf is an unknown quantity at this point
Default Re: Spousal visa- original documents question

I am concerned ar sending original wedding / divorce certificates to Sheffield. is there anyby body here that has been successful with a spouse settlement application using photocopies that are certified by a Notary Public?
mjf is offline  
Old Nov 18th 2018, 9:57 am
  #15  
Just Joined
 
Joined: May 2018
Posts: 21
AnAsianWife is an unknown quantity at this point
Default Re: Spousal visa- original documents question

Originally Posted by mjf View Post
I am concerned ar sending original wedding / divorce certificates to Sheffield. is there anyby body here that has been successful with a spouse settlement application using photocopies that are certified by a Notary Public?
Hi, Mine I submitted all coloured photocopies just last September 2018, and my application is successful.
AnAsianWife is offline  

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are Off
Pingbacks are Off
Refbacks are Off


Contact Us - Archive - Advertising - Cookie Policy - Privacy Statement - Terms of Service - Do Not Sell My Personal Information -

Copyright © 2022 MH Sub I, LLC dba Internet Brands. All rights reserved. Use of this site indicates your consent to the Terms of Use.